PineRock Jobs

The Senior Production Coordinator is responsible for assisting the production department during the sales cycle, with proposal development, pre-production, on-site, and post-production responsibilities.

What you'll do:

Project-based pre-production responsibilities include:

• Assist with formatting proposals and printing, as needed
• Assist with managing pitch elements
• Research information and pricing on various elements of a proposal or project such as speakers, talent, teambuilding activities, premium items, print items, set elements & decor
• Create and manage project logistical documentation including contact and crew lists, travel grids, etc.
• Assist with updating of production schedule and show flow documents
• Coordinate crew flights, hotels, and all other logistics related to crew travel
• Maintain version control of all project documentation throughout the proposal and production cycle and distribute current document versions to team
• Take notes on all calls and distribute to the team and/or client post-call
• Send out client and internal team meeting calendar invites
• File all documents on PineRock’s server as the project is in production
• Assist in graphics coordination, as needed
• Participate in brainstorming sessions and pitch sessions as required
• Budget and manage small projects, including communicating directly with the client

 Project-based on-site responsibilities include:

• Communicate all logistical documentation changes to team.
• Organize and maintain production materials and emergency supplies, run errands as needed.
• Coordinate dates and times for talent rehearsals and/or performances.
• Coordinate activities of on-site Production Assistants as needed.
• Respond to client/Producer requests.
• Coordinate with in-house hotel departments to ensure client and team needs are met.
• Provide on-site production office support.
• Oversee food & beverage needs for the crew.
• Ensure all final show files and media are collected, labeled and shipped to PineRock prior to departure.
• Track script and graphic changes.
• Oversee Production Assistants and Production Coordinators onsite.

 Project-based post-production responsibilities include:

• Archive all files on the PineRock server.
• Assist Producers with project budget close-out.
• Supervise the creation of post-show highlights and/or case study reels, as needed.

 Office/Administrative responsibilities include:

• Assist with updating and organizing file server (Microsoft Share Point).
• Format, print, bind, and ship documentation, as needed.
• Assist in creating and formatting internal or Capabilities PPT presentations.
• Assist with computer/server/software issues, as needed.
  
  Perform various tasks as needed throughout the project process.

Knowledge, skills, and abilities required:

• Ability to work in a fast-paced environment demanding strong technical and interpersonal skills
• Excellent organization, oral and written communication, and problem-solving skills with the ability to prioritize assignments and meet strict deadlines on multiple tasks with no work product errors
• Proven track record of excellent client satisfaction
• Proactive in following through on assigned tasks
• Extensive knowledge of Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Outlook, SharePoint or other database programs and Adobe Acrobat; knowledge of additional software/graphics programs desirable
• Ability to work extended hours including weekends, with little to no advance notice
• Ability to travel domestically / internationally for on-site assignments
• Ability to maintain a positive, can-do attitude during challenging projects
• Ability to work well on a team and provide direction to Coordinators & Production Assistants as requested
• Ability to communicate with end clients, as directed
• 4+ years virtual and/or live event production experience
• College degree and/or relevant industry experience

Candidates must live in the USA, preferably the east coast where the majority of our team is located. No agencies.

Compensation will be commensurate with experience.